KINLOSS RUNNING FESTIVAL:  SAT 31 AUG – SUN 01 SEP 2024

Welcome to the inaugural ‘Kinloss Running Festival 2024’, held within the Kinloss Barracks Training Area on the Moray coast in Scotland. Utilising roads and runways (that’s right!), there are road races ranging from a 1K Fun Run up to a Half Marathon. Or why not sign up for our Back Yard Ultra; a 4.1 mile loop 'on the hour, every hour' for something completely different!

So whether you’re looking to complete that first 5K, training for a Half Marathon PB, or looking to tick off ‘one more yard’, then what are you waiting for…sign up now!

Please note - the Fun Run is a £2 entry on the day.

All proceeds following event expenditure will be split between SSAFA - Inverness-shire & Western Isles Branch and the Royal British Legion (RBL) - Forres Branch. 

Royal British Legion | Armed Forces Charity

Inverness-Shire & Western Isles | SSAFA

EVENT INFORMATION ON FACEBOOK  

All current event information will be available on our Facebook page. This will include important security information required prior to attending the event.

Please follow the link find us on Facebook:  Kinloss Running Festival    

TIMINGS

Registration:

Back Yard Ultra – 1900 – 2200 on Fri 30 Aug and then 0700 – 0830 on Sat 31 Aug.

Registration for all other races will open from 0830 on Sat 31 Aug

5K – Registration closes at 0945.

Ray Hughes Half Marathon – Registration closes at 1045.

1K – Registration closes at 1145. (£2 entry on the day)

10K – Registration closes at 1245.

Race Start:

Back Yard Ultra – 0900. (Runners at BYU corral for race brief at 0855).

5K – 1015. (Runners at start line for race brief at 1010).

Ray Hughes Half Marathon – 1115. (Runners at start line for race brief at 1110).

1K Fun Run – 1215. (Runners at start line for race brief at 1210).

10K – 1315. (Runners at start line for race brief at 1310).

Prize Giving:

Prize giving for each race will commence at the Race Organisers discretion, most likely once 80% of competitors for that respective race have finished.

THE ROUTES

GPX Files for all routes will be uploaded approximately 2 weeks prior to the event.

Back Yard Ultra - Sponsored by Skedaddle Speyside.   

The Back Yard Ultra route is a 4.1 mile (6.7 km) yard, on the hour every hour until 1 runner remains.

Day Loop: A flat 'Out & Back' route which is 80% off road, consisting predominantly of rough grass, gravel trail, some tarmac and sand.

Night Loop (2100 - 0600): A flat, looped route which is 100% 'Road & Runway' within Kinloss Barracks Training Area, making for a completely unique BYU experience; flat with no trip hazards! 

Elevation across the entirety of both routes is negligible (<20m). The routes start and finish at the Race Village.

Ray Hughes Half Marathon - This route will be measured (AUKCM Certificate pending).

The Ray Hughes Half Marathon route is a 13.1 mile ‘out and back’ route, using the northern runway, taxiways and perimeter road around the airfield within Kinloss Barracks Training Area. The route is entirely on tarmac/concrete surfaces and elevation across the entirety of the route is minimal (<20m). It starts and finishes at the Race Village.

10K - This route will be measured (AUKCM Certificate pending).

The 10K route is a 10 km loop, using the northern runway, taxiways and perimeter road around the airfield within Kinloss Barracks Training Area. The route is entirely on tarmac/concrete surfaces and elevation across the entirety of the route is minimal (<20m). It starts and finishes at the Race Village.

5K - This route will be measured (AUKCM Certificate pending).

The 5K route is a 5 km loop, using the northern runway and taxiways within Kinloss Barracks Training Area. The route is entirely on tarmac/concrete surfaces and elevation across the entirety of the route is minimal (<20m). It starts and finishes at the Race Village.

1K Fun Run

The 1K Fun Run is a 1Km loop using a taxiway next to the Race Village. The route is entirely on tarmac/concrete surfaces and elevation across the entirety of the route is minimal (<20m). It starts and finishes at the Race Village.

GENERAL INFORMATION

Getting to Kinloss

Address: Kinloss Barracks, Kinloss, Moray, Scotland IV36 3UH.

The barracks is located in the village of Kinloss, on the B9089, 3 miles north-east of Forres.

Entry for the Kinloss Running Festival will be via Crash Gate 1 on the Findhorn Road (B9011).

Do not enter via the Main Gate of Kinloss Barracks.

Due to the running festival taking place within Kinloss Barracks Training Area, there are several security measures in place. Please allow sufficient time for getting through security to ensure you are not late for registration / races starting. 

Please note your vehicle registration will be requested when you register for a race. This is to speed up our security process to allow you onto Kinloss Barracks Training Area. Other security measures will include:

• ·       A nominal roll will be taken at the Entry Point, (Crash Gate 3) to confirm race competitors and spectators.

• ·       Every individual aged 14 or over will require photographic ID to enter the barracks.

• ·       Individuals aged 13 or under do not require photographic ID, but their details will be recorded for security.

• ·       Your name and vehicle registration will be recorded, and you will be provided with a temporary vehicle pass to gain access.

• ·       Your vehicle may be subject to search upon entering MOD property.

• ·       Once on Kinloss Barracks Training Area, you will be directed to the parking area.
• ·       It is your responsibility to ensure all members of your party adhere to any MOD signs or instructions from security or the race marshals.

·    Parking

     There is ample parking located in a centralised parking area next to the Race Village. Please follow direction signs and marshals. Do not try to enter Kinloss Barracks via the Main Gate.

   Please note there is a £5 charity donation parking fee per vehicle. This is payable (cash) on the day at Registration.

Whilst your vehicle is left in the parking area, it remains your own responsibility and the organisers accept no liability, for loss, damage or theft.

Health & Safety

All routes are extensively signposted and supported by marshals. The safety of all runners is paramount, and we expect runners to always follow the advice of marshals or event staff and take all reasonable precautions to remain safe.

All race competitors should come adequately prepared for their chosen event. The 1K, 5K, 10K and Half Marathon are all taking place on even, well maintained roads (concrete / tarmac). The Back Yard Ultra is a trail run, taking place on various terrain (roads, muddy trails, sand).

Please be courteous to other members of public who may be using the roads recreationally.

Whilst this event is on private land, there will still be security / safety vehicles moving around some sections of the routes. Therefore, the wearing of ‘in-ear’ earphones is strictly forbidden, in line with Scottish Athletics regulations. Bone conducting earphones MAY be used, with the event organiser’s approval. Any runner found to be using ‘in-ear’ earphones will be asked to remove them. If they do not comply, they will be asked to stop running.

Canicross, pushchairs, baby prams or buggies are not permitted on any route.

Run buggies are permitted on the 1K Fun Run.

All children in the 1K Fun Run under 10 must be accompanied by an adult.

First Aid

These events can be strenuous, and the organisers cannot accept responsibility for any accidents or injuries. A first-aid post will be available at the Start / Finish area, kindly provided by Outfit Moray. There will also be a mobile First Aid unit, complete with AED. Anyone withdrawing from the race must report to the First Aid post, to ensure they are okay before leaving the event.

Please ensure your first aid details and emergency contacts are written on the reverse side of your Race Number Bib.

Kit & Valuables

There will be a bag drop tent in the race-village. However, you are responsible for your own kit and valuables, and the organisers accept no responsibility for loss of clothing or equipment.  Please only bring what you require for the race. The race village is only a short walk <5 mins form the Parking Area, so please leave any valuables in a locked vehicle.

Race Village Facilities

There will be a race village, complete with registration tent, porta-loos, first aid post, bag drop area and sheltered areas with benches and tables. There will also be catering available (food van, coffee, ice-cream etc) from 0900 – 1600 on Sat 31 Aug.

Aid Stations

The Ray Hughes Half Marathon, 10K and 5K will each be supported by aid stations. These will provide limited water and energy fuelling, so we do recommend that runners bring sufficient fuelling and water to support their own race. Entrants for the Back Yard Ultra are to be self-sufficient but will have access to the feeding facilities in the Race Village until 1600 on Sat 31 Aug.

Back Yard Ultra runners (and crew) will be allowed access through Crash Gate 3 allowed to set up gazebos and tents at the race village on the evening of Fri 30 Aug from 1900 – 2200. After this, Crash Gate 3 will reopen at 0600 on Sat 31 Aug.

Kit List – All Runners

All runners are to wear suitable running footwear and clothing appropriate to the weather. This event is being held in September and Moray can experience inclement weather at any time of the year, so runners should arrive prepared.

Kit List – Back Yard Ultra Runners

BYU runners are free to bring any equipment required to sustain them during their BYU race, as long as it is kept within their gazebo / tent area in the Race Village. Note: BYU runners are limited to a maximum of 1 crew per runner.

As a minimum, BYU runners are to carry the following kit whilst on the course:

• 250 ml Water (min)
• Cap / Buff
• Waterproof Jacket
• First Aid Kit
• Emergency Space Blanket
• Emergency Snack
• Headtorch, with Spare Batteries (from 1600 – 0700)
• Hi-Viz Layer (from 1600 - 0700)

Prizes

The Back Yard Ultra finisher will receive a prize. All DNF’s will receive a ‘DNF memento’.

The following prizes will be awarded in the Ray Hughes Half Marathon, 10K and 5K:

• First 3 male runners
• First 3 female runners
• First O40 male runner*
• First O40 female runner*

The following additional prizes will be awarded in the 5K:

• First junior male runner*
• First junior female runner*

*Unless they finish in the first 3, then a rolldown applies.

We reserve the right to start the respective prize giving once 80% of competitors complete that race.

Medals

All finishers in the Ray Hughes Half Marathon, 10K, 5K and 1K Fun Run will receive a finishers medal.

All DNF’s in the Back Yard Ultra will receive a ‘DNF memento’.

Results

The full official results (with chip timings) will be put onto the event’s Facebook Page, with links provided via email ASAP after the event for competitors to view.

GDPR

By signing up for this event, you agree that we may publish your personal information as part of the results of the event. We may also pass such information to the governing body or any affiliated organisation, if applicable, for the purpose of insurance, licenses, publishing results, either for this event or for comparisons to other events. Results may include (but not be limited to) Name, Club Affiliation, Race Time, Occupation and Age category. I agree that may contact details may be used to communicate with me for matters relating to the organisation of the event, including but not limited to, updates on event planning and results (including links to social media event groups) and for communication about hosting subsequent events.

Cancellation

In the event of cancellation due to priority military training, the race will be re-arranged for a later date (within 12 weeks), subject to organisational and administrative availability. In the event of this race being cancelled and rescheduled, your entry will be automatically transferred to the rescheduled date. This date will be decided by the Race Organiser. If you are unable to make this date, then a 25% refund can be made to you (you will need to email within a month of the event cancellation for this to be processed).

However, if the Race Organiser is unable to arrange a rescheduled date within this 12-week period, then we will have to cancel the event and offer no refund.

In the event of abandonment, postponement or cancellation of the event, the Race Organiser holds no responsibility for any costs incurred because of cancellation, including travel or accommodation costs.

Participant Withdrawal / Refund Policy

If for any reason after registration you wish to withdraw from the event:

Up to 28 days prior to the event (Sat 03 Aug), you can log into Entry Central and organise a free transfer with someone you know, or email for a 50% refund.

Between 27 and 14 days prior to the event (Sun 04 Aug – Sat 17 Aug), you can log into Entry Central and organise a transfer with someone you know or email for a 25% refund.

No refunds will be given within 14 days of the event. Participants who do not attend the event will not receive any form of refund / credit.

No refunds will be given during the event.

Feedback

The Race Organiser welcomes any and all constructive feedback prior to, during and post-event in the interest of improving the organisation, administartion and delivery of this event and potential future events. Please do not hesitate to contact the Race Organiser at martin.simpson770@mod.gov.uk to provide feedback. Thankyou.